Job Description

• Contacting external training resources according to European Training Roadmap, training arrangements and coordination for Europe. • Preparing payroll documentation for outsourced payroll provider, incl. time-off applications, sick leaves, etc. • Assisting with budgeting for local HR & Admin costs. • Managing local onboarding, including issuing new starter contracts and organizing the Day One induction and managing the local leaver process. • Supporting HR policy and handbook reviews, ensuring that all HR documentation is clear and up to date. • Working on Sweden employee wellbeing related topics and initiate suggestions for new activities. • Running the local social committee, and organizing social and charitable events. • Submitting Sweden and Finland invoices for approval and payment in a timely way to ensure all invoices are paid on time. Following up with accounts payable for payment accuracy. • Managing agreements with external vendors, including the landlord, cleaners etc., including reviewing these regular to ensure that we are getting a good level of service and a competitive price. • Acting as a first point of contact for all external queries and visitors to the Sweden office, including welcoming visitors and managing any local taxis/supporting with hotel bookings where required. • Answering and forwarding mainline telephone calls. • Taking care of ingoing and outgoing post and shipping administration, including logging incoming and outgoing shipments and handling any customs-related issues. • Being responsible for Sweden office/facilities, including: ordering and maintaining kitchen and office supplies, carrying out daily checks of meeting rooms and communal areas and resolving any facilities related issues. • Assisting with other Sweden or Finland HR or facilities related projects and ad hoc requests as required.